Paper Bill for paper-based invoices

Outsource your process for sending invoices by post with ease
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Paper Bill is our solution for your paper invoices: we will take care of printing and mailing for you and optimize processing of your returns. The advantage for you: you save time and money and gain more capacity for your core business. Make sending your invoices by post easy.

Paper Bill: economical, secure and convenient

  • Reduced costs and complexity

    • The highest security standards
    • Complete control over your paper invoices’ processing status
    • Structured return reports that make it easier to manage customer master data
    • An interface for all your invoices – whether physical or digital

  • Support with digitizing your invoice recipients

    • Company headquarters in Switzerland
    • over 30,000 invoices a year

    • You send us your invoices as an XML or PDF file by data upload.
    • We prepare the data.
    • During the onboarding process, you receive a one-off final printing proof from us, and you give us the go-ahead.
    • We send the print order for your paper invoices to a partner printing company, and we manage the entire process, including printing the paper invoices, mailing them and handling returns management.
    • You receive structured status confirmations that make it easier to manage your transaction data and master data. 

  • Mailing: A, B, B2, Registered, A+
    Print type: simplex, duplex, colour, black and white
    Format: C5 and C4 envelopes; A4 sheets

    Value-added services:

    • Support with digitizing your customers: automated queries with eDirectory and eBill SIX
    • B2B networking service
    • Optimized returns processing and address updates

    Submission format: yellowbill 2.0 format
    Do you already use eBill and/or electronic invoices? In order for your paper invoice data to be processed successfully, additional fields must also be supplied in the XML (as) that describe the characteristics for physical mailing, e.g. window position, print type or franking.

    Channel: SFTP, web services (SOAP)
    Process Protocol 2, XML format

  • Our experts would be happy to provide you with information about the prices and conditions for Paper Bill.

  • You can obtain more information and technical specifications for Paper Bill directly from our experts

    • As a driver of innovation in the field of payment transactions, PostFinance helps companies to digitize their invoice processes. With eBill for private customers (B2E) and electronic invoices for business partners (B2B), PostFinance offers two entirely digital invoicing solutions. Paper Bill is a supplementary service for invoice issuers who send some or all of their invoices in physical form by post. 

      The image shows the three options PostFinance offers invoice issuers. Invoice issuers can send invoices digitally to PostFinance, and PostFinance in turn sends them as eBills to private customers/end customers; invoice issuers can send their invoices digitally to PostFinance, and PostFinance in turn sends them as electronic invoices to B2B customers’ business software; or invoice issuers can send their invoices digitally to PostFinance, and PostFinance handles physical dispatch of invoices via a printing partner, ensuring customers receive the invoice as a paper bill.

    • Paper Bill is suitable for all SMEs and major corporations that send at least 30,000 paper invoices a year.

      If your company already works with eBill and/or electronic invoices, Paper Bill is the perfect supplement for paper-based invoicing. The service uses the same interfaces and format to send data.

      If your company has only sent paper invoices until now, introducing Paper Bill won’t just lead to an instant increase in efficiency. It will also lay the foundation for you to digitize your invoicing processes in future. 

    • The data exchange for sending invoices by post is handled via the same interface used for electronic invoices. The benefit for companies that already use eBill and/or electronic invoices – or are considering doing so – is that they can use the same file format to send their invoices, regardless of whether they send them electronically or in paper form. Paper Bill offers you a solution from a single source. 

    • Both we as a bank and our trusted Swiss printing partner meet the highest security standards for handling data. 

    • We recommend carrying out a full costing across the entire invoicing process (taking into account existing manual process costs, opportunities for potential process optimizations and material costs) and comparing these values with the fees for Paper Bill. Our experts would be happy to provide you with information about the prices and conditions for Paper Bill. 

      Get in touch with us

    • As a leading financial institution in Switzerland and a driver of digitization in the field of payment transactions, we have been helping companies to introduce and process electronic invoices for over 20 years, no matter whether they want to send or receive invoices. With Paper Bill, we can also send your invoices for you in physical format. At the same time, we can support you with your own digitization efforts – and your customers’, too. You will receive a solution from a single source. 

Outsource paper invoices

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